Vibe Procurement is here
Accelerating Impact with Co-Intelligence (and a Little Humour)
Vibe Procurement: Your Quick Guide to the New Way of Working
Got questions? Here’s a quick primer on how vibe procurement is changing the game for modern procurement teams.
Q1: What is vibe procurement?
Vibe procurement is a new way of working where procurement teams collaborate with AI to speed up and improve their work. Instead of spending hours on manual tasks, AI helps create drafts, build reports, and manage suppliers — so humans can focus on strategy, not admin.
Q2: Why is vibe procurement important for procurement teams?
Vibe procurement helps teams move faster, make smarter decisions, and unlock real strategic value. In today's world, where the fastest teams win the best suppliers and deals, using AI alongside human judgement is no longer optional — it is essential.
Q3: How does vibe procurement save time?
Instead of drafting RFPs, contracts, or policies from scratch, vibe procurement uses AI to generate a strong starting point in minutes. Teams can then refine and customise the output, dramatically cutting down turnaround times without losing control or quality.
Q4: What tools do you need for vibe procurement?
You need access to secure AI tools, such as enterprise-grade large language models (LLMs), alongside a solid foundation of procurement data. Companies like Gatekeeper also use digital workers — AI teammates that automate onboarding, document generation, and more.
Q5: Is vibe procurement safe for sensitive data?
Yes, if done properly. Vibe procurement uses secure, enterprise AI platforms that protect intellectual property, ensure compliance with regulations, and maintain human oversight at every stage. It’s all about balancing speed with smart governance.
Q6: What is a digital worker in procurement?
A digital worker is an AI-powered teammate designed to automate repetitive procurement tasks. At Gatekeeper, digital workers help teams onboard suppliers, review documents, and manage workflows — saving time, improving accuracy, and enabling humans to focus on strategic work.
Q7: How can my procurement team start using vibe procurement?
Start small. Choose a use case such as RFP drafting or supplier onboarding, pilot a secure AI tool, measure the results, and scale from there. The goal is not to replace humans — it is to amplify human impact through smarter workflows.
Q8: What is the future of vibe procurement?
The future of vibe procurement is co-intelligence — humans and AI working together to create faster, smarter, and more innovative procurement functions. It’s about using AI to handle the heavy lifting, allowing procurement leaders to focus on driving real business value.
Now, let’s get into it.
Procurement often feels like navigating an endless maze of bureaucracy. Slow. Exhausting. Filled with tedious paperwork.
But here's the good news. There is a better way.
Welcome to the era of Vibe Procurement.
In a world where speed wins deals, secures the best suppliers, and unlocks strategic value, clinging to outdated processes is not just inefficient. It is a competitive risk.
So, what is this Vibe Procurement thing?
Glad you asked.
Vibe Procurement is procurement's fresh new dance partner. Humans team up with artificial intelligence (AI) to handle tasks faster, smarter, and with significantly less boredom.
Forget the painful hours spent drafting RFPs, sorting policy docs, or chasing supplier details.
With Vibe Procurement, you get those jobs done in mere minutes, not months.
Vibe Procurement: Where humans lead, AI accelerates, and impact is measured in minutes, not months.
Meet Ricardo (Yes, THAT Ricardo)
Remember Ricardo Shilly Shally from The Big Bang Theory? Sheldon’s infamous fictional persona who perfectly illustrated procrastination and indecision?
Well, procurement has its own Ricardo.
Our Ricardo (let's just say he resembles someone we all know) was always "busy." Endlessly crafting procurement and commercial policies.
He would carefully format his PDFs, cross-reference obscure policy clauses, and proudly email them out. Only to hear the deafening silence of unopened attachments.
Ricardo's legacy? A sad mountain of unread PDFs and a lot of wasted coffee.
Sounds familiar, right?
The good news is Ricardo's misery can end today.
Minutes, Not Months. Seriously, It Is That Fast
Vibe Procurement radically shrinks timelines:
Rapid Drafting: Forget writing from scratch. Type a prompt, let the AI draft the first version, and simply iterate from there. Ricardo's week-long RFP marathon now takes mere minutes.
Instant Visualisation: Want to visualise your spend or risk? One prompt and boom. Python-generated dashboards, instantly. Ricardo's complex spreadsheets become irrelevant overnight.
Dynamic Contract Libraries: Custom clauses are auto-generated for every scenario, adapting on the fly. Ricardo would have had weekends back.
Gatekeeper's Digital Workers. Ricardo 2.0
At Gatekeeper, we built digital workers to become part of the team. These are teammates designed to drastically reduce workload:
98% Reduction in Vendor Onboarding Time: Think Ricardo, but after a digital makeover. Instead of weeks spent onboarding vendors manually, our AI-powered digital workers complete the job in mere minutes. Ricardo 2.0 handles it effortlessly while sipping a virtual espresso.
Risk and Governance. Your Safety Net
Worried about security? Do not be.
Vibe Procurement is safe, secure, and compliant:
Data Protection: Enterprise-level AI tools ensure data stays protected and compliant. No Ricardo-like slip-ups.
Human Oversight: AI works for you, not the other way around. You stay in control, ensuring every step aligns with governance requirements.
Audit-Ready: Every action is logged, auditable, and transparent. No more surprise visits from unhappy auditors.
From Ricardo to Revolutionary
Procurement is no longer about being the smartest person buried in policy documents.
It is about smart collaboration. Leveraging AI co-intelligence to achieve meaningful outcomes rapidly.
It is procurement with personality. Quick. Efficient. And yes, even fun.
Procurement can be faster. Smarter. Happier.
Vibe Procurement is not just another tool in your proverbial belt. It is the beginning of a new way to work. A way where the teams who move fastest, think smartest, and embrace co-intelligence come out on top.
Ready to Give Ricardo a Break?
Adopting Vibe Procurement is simple:
Pick a Clear Use Case. Start with RFP drafting or vendor onboarding.
Pilot Your Digital Worker. Secure, compliant, and remarkably capable.
Measure Results. Show off those time savings and watch stakeholders smile.
Expand and Scale. Celebrate early wins, learn, and level-up your procurement game.
Procurement does not have to feel like a never-ending episode of paperwork and procrastination.
It is time to embrace Vibe Procurement.
Wave goodbye to the Ricardos of your organisation.
Say hello to speed, simplicity, and genuine innovation.
Let us vibe higher.
PS. Here’s an example of vibe working in general.
I wanted to go kind of meta here. I'm using an AI tool called Aqua, which perfectly transcribes my voice and actually just lets me do voice commands wherever I am. And it's wonderful. But the image below is what you're actually seeing - my handwritten article, which was about this very vibe procurement article you're reading today, right? I wrote this in a coffee shop a couple of weeks ago. Actually, I was just on vacation, having a bit of a chill, and this idea came into my head. I wrote two pages, testing out my new Lamy fountain pen, and what I did was just take a screenshot and chat with GBT using the O3 model, which was able to perfectly verbatim transcribe it. And from there, I was able to play around with a few different ideas, and that's what you just read today, so yeah, it's kind of crazy, right?
